Job Description
Join our dynamic leadership team as a Senior Administrative Assistant at Nexus Global Solutions. This immediate hire opportunity offers a competitive salary and benefits package in San Jose's vibrant tech hub. You'll be the cornerstone of our operations, ensuring seamless office functions while supporting executive leadership. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with precision
- Coordinate complex departmental projects and cross-functional initiatives
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee office supply inventory and vendor relationships
- Serve as primary liaison for internal and external stakeholders
- Implement and maintain efficient filing/document management systems
- Assist in onboarding new team members and training administrative protocols
Qualifications
- 5+ years of progressive administrative experience in corporate or tech environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities under tight deadlines
- Discretion handling confidential information and sensitive situations
- Experience with calendar management software (Calendly, Office 365)
- Associate's degree or equivalent professional certification required