Job Description
Join a dynamic team in the heart of Portland! Apex Business Solutions is seeking a highly organized and proactive Senior Administrative Assistant to support our executive leadership team. We pride ourselves on a flexible, remote-friendly culture and offer a competitive benefits package including health insurance, paid time off, and professional development opportunities. If you excel in a fast-paced environment and have a passion for organization, we want to hear from you.
This is a full-time position that offers a flexible schedule, allowing you to balance your professional and personal life effectively.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Prepare and edit correspondence, presentations, and reports, ensuring high-quality, error-free documents.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries and resolving issues efficiently.
- Oversee office operations, including supply management, mail processing, and facility maintenance coordination.
- Assist with project management tasks, including tracking deadlines, compiling data, and preparing status updates.
- Screen and prioritize incoming communications, including emails, phone calls, and visitors.
Qualifications
- High school diploma or GED required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to multitask and prioritize tasks in a dynamic environment.
- Discretion and high level of integrity when handling sensitive information.