Job Description
Join our innovative team at Boston Dynamics Solutions as a Senior Administrative Assistant and become the backbone of our fast-paced tech operations. We're seeking a highly organized professional to support our executive team and streamline office workflows in our downtown Boston headquarters. This is a hybrid role offering 3 days in-office collaboration and 2 days remote flexibility. You'll have direct impact on operational efficiency while working with industry leaders in robotics and AI development.
We offer competitive benefits including comprehensive health insurance, 401(k) matching, professional development stipends, and quarterly team-building events. Our modern office is located in Boston's vibrant Seaport District with easy access to public transportation.
Responsibilities
- Manage executive calendars, coordinate complex travel arrangements, and prepare detailed itineraries
- Oversee office operations including inventory management, vendor relations, and facility maintenance
- Prepare and edit confidential reports, presentations, and correspondence with precision
- Coordinate cross-departmental meetings and take detailed minutes with action item tracking
- Manage digital filing systems and ensure compliance with document retention policies
- Act as primary point of contact for internal and external communications
- Assist with budget tracking and expense report processing
Qualifications
- 5+ years of progressive administrative support experience, preferably in tech or engineering environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple competing deadlines
- Strong written and verbal communication skills with attention to detail
- Experience managing executive calendars and complex travel arrangements
- Knowledge of office management best practices and procedures
- Ability to maintain confidentiality and handle sensitive information