Job Description
Join our dynamic team at Capitol Management Solutions as a Senior Administrative Assistant in the heart of Washington DC. We're seeking a proactive professional to provide exceptional administrative support to our executive team while ensuring seamless office operations. This is a pivotal role offering growth opportunities in a fast-paced government contracting environment.
Our ideal candidate thrives in detail-oriented tasks and possesses exceptional communication skills. You'll be the backbone of our daily operations, managing critical administrative functions while contributing to our company's mission of excellence. Enjoy competitive benefits, professional development opportunities, and a collaborative workplace culture in DC's vibrant business district.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process invoices, expense reports, and basic bookkeeping tasks
- Coordinate departmental events and assist with onboarding processes
- Maintain digital filing systems and ensure document security protocols
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative certification required
- Minimum 3 years of progressive administrative experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to handle confidential information with discretion
- Strong problem-solving and multitasking capabilities
- Experience with government contracting procedures preferred
- Professional demeanor with polished written/verbal communication