Job Description
Join our dynamic team at Pioneer Global Solutions as a Senior Administrative Assistant in the heart of Boston's Financial District. We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a fast-paced environment.
Why Join Us?
• Collaborative culture with career advancement opportunities
• Modern workspace with cutting-edge technology
• Health insurance, 401(k) matching, and generous PTO
• Convenient downtown location near public transit
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance requests
- Coordinate cross-departmental projects and track key deliverables using project management tools
- Serve as primary point of contact for internal/external stakeholders with polished communication skills
- Onboard new hires and maintain comprehensive HR documentation
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience may substitute)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Proven experience in executive support, budget tracking, and vendor management
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion handling confidential information in regulated industry environment
- Professional demeanor with strong written and verbal communication abilities