Job Description
Join our award-winning team at Apex Global Solutions as we revolutionize client experiences through exceptional administrative excellence. We seek a detail-oriented Senior Administrative Assistant to support our executive leadership team in a hybrid environment with flexible scheduling options. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in our Manhattan headquarters.
Why You'll Love Working Here:
- Hyework model with 2 remote days/week
- Tuition reimbursement and leadership development programs
- Modern office in iconic Flatiron District
- Health, dental, vision insurance with 90% employer coverage
Responsibilities
- Manage executive calendars and coordinate complex international meetings across 3 time zones
- Prepare confidential board materials, financial reports, and strategic presentations
- Oversee vendor relationships and procurement processes for $500K+ annual budget
- Lead cross-departmental projects including offsite event coordination and onboarding initiatives
- Maintain digital filing systems with 99.9% compliance and data security protocols
- Act as primary liaison between executives and external stakeholders
- Implement process improvements reducing administrative overhead by 20%
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years supporting C-suite executives in fast-paced environments
- Advanced proficiency in Microsoft Office Suite and project management tools
- Expert knowledge of corporate governance and compliance procedures
- Exceptional written/verbal communication and diplomacy skills
- Experience managing executive travel itineraries and expense reporting
- Proven ability to maintain confidentiality and handle sensitive information