Job Description
Join our dynamic team at Pacific Horizon Solutions as a Receptionist with Data Entry Skills! We're urgently seeking a detail-oriented professional to manage front desk operations and ensure accurate data management. This critical role combines exceptional customer service with precise administrative support in our fast-paced San Diego headquarters. If you thrive in collaborative environments and possess strong organizational abilities, we encourage you to apply immediately for this exciting opportunity.
Responsibilities
- Manage front desk reception, including greeting visitors, answering multi-line phones, and routing communications
- Perform accurate data entry for CRM systems, inventory logs, and client records
- Coordinate office calendars, schedule meetings, and maintain meeting room bookings
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Assist with basic administrative tasks including filing, document scanning, and report generation
- Support HR functions including onboarding paperwork and employee data maintenance
- Collaborate with department heads on administrative projects and process improvements
Qualifications
- Minimum 1 year experience in receptionist or administrative role with data entry focus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data management tools
- Exceptional typing speed (minimum 45 WPM) with 99% accuracy in data entry tasks
- Strong written and verbal communication skills with professional phone etiquette
- Ability to multitask in fast-paced environment while maintaining attention to detail
- High school diploma or equivalent; associate's degree preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) highly desirable
- Must be authorized to work in the United States