Job Description
Join our dynamic team at Pacific Northwest Solutions as a Receptionist with a focus on data entry excellence. This pivotal role combines exceptional customer service with precise administrative support in our downtown Seattle office. You'll be the first point of contact for clients while maintaining accurate digital records and ensuring smooth office operations. We value professionalism, accuracy, and a proactive approach in a collaborative environment.
Responsibilities
- Manage front desk reception duties including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry for client information, appointments, and inventory management
- Coordinate mail distribution, package deliveries, and office supply inventory
- Schedule meetings and maintain digital calendars using Microsoft Outlook
- Support HR functions by processing new hire paperwork and maintaining personnel files
- Assist with basic bookkeeping tasks including expense report processing
- Collaborate with team members to ensure seamless office workflow
Qualifications
- Minimum 2 years experience in receptionist or administrative role with data entry focus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM systems
- Proven data entry accuracy with minimum 10,000 keystrokes per hour
- Exceptional verbal communication and customer service skills
- Ability to multitask in fast-paced environment with strong time management
- Associate's degree or equivalent administrative certification preferred
- Experience with office equipment (copiers, scanners, phone systems)
- Positive attitude with problem-solving abilities