Job Description
Join our award-winning administrative team as the first point of contact for high-profile clients in Philadelphia's thriving business district. We seek a polished Receptionist with exceptional data entry precision to manage critical information flows while delivering world-class customer experiences. This hybrid role combines front-desk excellence with backend data integrity, offering clear pathways to senior administrative roles. Enjoy competitive benefits, professional development stipends, and a modern workspace in Center City.
Responsibilities
- Manage multi-line phone systems and client inquiries with exceptional professionalism
- Input, verify, and maintain accurate client databases in Salesforce and proprietary CRM systems
- Coordinate complex meeting schedules across 15+ departments using Microsoft Outlook
- Process incoming/outgoing correspondence and prioritize daily mail/deliveries
- Assist with office supply inventory management and vendor coordination
- Support HR initiatives onboarding documentation and I-9 compliance
- Generate daily/weekly administrative reports using Excel pivot tables
- Maintain confidentiality of sensitive client and financial information
Qualifications
- Minimum 2 years receptionist experience with proven data entry accuracy (10,000+ keystrokes/hour)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and CRM systems
- Associates degree in Administrative Technology or equivalent certification
- Exceptional written/verbal communication skills with multi-cultural awareness
- Ability to manage competing priorities in fast-paced environments
- Basic understanding of Pennsylvania business compliance requirements
- Experience with scheduling software (Calendly, Doodle) preferred
- Professional appearance and demeanor suitable for executive client interactions