Job Description
Are you a polished professional seeking an urgent hiring opportunity in Baltimore? Horizon Administrative Solutions is expanding our team and looking for a dedicated Receptionist to manage our front operations. We pride ourselves on a flexible schedule and a culture that values efficiency and warmth.
In this role, you will be the face of our company, ensuring a seamless experience for our clients and employees. We are looking for someone who thrives in a fast-paced environment and can handle diverse administrative tasks with ease.
Responsibilities
- Front Desk Operations: Greet and welcome visitors in a professional manner, directing them appropriately and managing the reception area.
- Communication Management: Answer and route incoming calls promptly, taking accurate messages and screening calls as needed.
- Appointment Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including room setups and equipment checks.
- Administrative Support: Handle mail distribution, prepare meeting materials, and perform basic data entry with a high degree of accuracy.
- Customer Relations: Assist visitors with inquiries and resolve issues professionally to ensure high levels of client satisfaction.
- Inventory Control: Monitor and restock office supplies and kitchen amenities to keep the workspace operational.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.
- Flexibility: Willingness to work a flexible schedule, including occasional evenings or weekends if required.
- Appearance: Professional appearance and demeanor that aligns with our company image.