Job Description
Join the dynamic team at Summit Office Solutions as our new Receptionist and Office Support professional. We are looking for a highly organized and welcoming individual to manage our front desk and provide essential administrative assistance. This is a full-time opportunity to grow your career in a supportive and professional environment.
In this role, you will be the first point of contact for our clients and visitors, setting the tone for their experience with our company. If you thrive in a fast-paced office setting and possess exceptional communication skills, we want to hear from you.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a professional and friendly demeanor, managing the reception area to ensure it is always organized and presentable.
- Communication Management: Answer, screen, and forward incoming calls promptly; take and relay accurate messages to team members.
- Administrative Support: Perform general clerical duties including filing, photocopying, scanning, and data entry with high accuracy.
- Mail and Distribution: Sort, distribute, and process incoming and outgoing mail and packages efficiently.
- Calendar Management: Maintain and update the office calendar, schedule meetings, and coordinate room bookings.
- Inventory Control: Monitor office supplies and place orders to ensure the office is fully stocked.
- Event Coordination: Assist in organizing company events and meetings as required.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred.
- Experience: Minimum of 1-2 years of experience as a receptionist or in an administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong customer service skills with the ability to interact with diverse groups of people.
- Professionalism: Must present a professional appearance and possess strong organizational skills.