Job Description
We are seeking a professional and welcoming Receptionist to join our dynamic team in Oakland, CA. As the first point of contact for our clients and visitors, you will play a vital role in creating a positive first impression and ensuring our office operations run seamlessly. If you have excellent communication skills and a passion for customer service, we want to hear from you.
Why Join Us?
We offer a collaborative work environment, competitive benefits package, and clear pathways for professional growth within the organization.
Responsibilities
- Front Desk Management: Greet and welcome visitors, clients, and employees in a professional and courteous manner, ensuring a welcoming atmosphere.
- Phone Operations: Answer incoming calls professionally, screen and redirect them to the appropriate personnel, and take accurate messages.
- Administrative Support: Perform general clerical duties including filing, data entry, and copying documents as needed.
- Scheduling Coordination: Manage the company calendar, schedule meetings, and coordinate conference room bookings efficiently.
- Mail & Distribution: Sort, distribute, and log incoming mail and packages promptly.
- Office Maintenance: Maintain the reception area and common areas to ensure a tidy and organized environment.
- Event Support: Assist in planning and organizing company events and meetings when required.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role is preferred.
- Education: High school diploma or equivalent is required.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a friendly and professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Integrity: Professional appearance and strong ethical standards are essential.