Job Description
Join our dynamic team at Indianapolis Executive Suites as a Receptionist and be the first point of contact for our prestigious clients. We're seeking a polished professional to deliver exceptional front-desk experiences in our downtown Indianapolis location. This immediate opportunity offers competitive compensation and a collaborative work environment where your administrative expertise will shine.
Responsibilities
- Manage professional front-desk operations including call screening, visitor greeting, and mail distribution
- Coordinate complex meeting schedules across multiple departments with precision
- Maintain digital and physical filing systems with strict confidentiality standards
- Process incoming/outgoing correspondence and manage office supply inventory
- Assist with basic bookkeeping tasks and expense report preparation
- Support HR initiatives onboarding new team members
- Implement office security protocols and emergency procedures
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years professional receptionist/administrative experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and conflict resolution skills
- Proven ability to multitask in fast-paced environments
- Professional appearance with strong customer service orientation
- Knowledge of basic accounting principles preferred
- Valid Indiana driver's license required