Job Description
Join our dynamic team as a Receptionist and be the face of our prestigious New York office. We're seeking a polished professional to deliver exceptional first impressions while managing critical office operations. This immediate hire position offers growth opportunities in a supportive environment where your organizational skills and customer service excellence will thrive.
Why Join Us? Competitive benefits package, modern downtown workspace, and direct path to administrative advancement. Perfect for detail-oriented individuals ready to make an immediate impact.
Responsibilities
- Manage professional front desk operations including greeting visitors, screening calls, and directing inquiries
- Coordinate executive calendar management, meeting scheduling, and travel arrangements
- Handle incoming/outgoing mail, shipping, and office supply inventory
- Process vendor invoices and expense reports with precision
- Maintain digital filing systems and confidential documentation
- Support HR functions onboarding and offboarding procedures
- Assist with special projects and event coordination
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in fast-paced environments with composure
- Strong attention to detail and organizational abilities
- Discretion handling confidential information
- Proven problem-solving and conflict resolution capabilities
- High school diploma; associate degree preferred