Job Description
Join our dynamic team as a Receptionist and be the welcoming face of our organization! We're seeking a highly professional individual to manage front desk operations and provide exceptional administrative support. This immediate hire opportunity offers competitive pay, growth potential, and a collaborative work environment in Oakland's thriving business district.
Responsibilities
- Manage professional front desk reception including visitor greeting, call screening, and mail processing
- Coordinate calendars, scheduling meetings, and managing executive appointments
- Handle confidential documents with discretion and maintain organized filing systems
- Assist with onboarding processes including badge preparation and workspace setup
- Support office operations through supply management, equipment troubleshooting, and vendor coordination
- Perform data entry, report generation, and document preparation using MS Office Suite
- Facilitate cross-departmental communication and emergency protocols
Qualifications
- Minimum 2 years of professional receptionist or administrative support experience
- Exceptional verbal/written communication skills and phone etiquette
- Proficiency in MS Office Suite (Outlook, Word, Excel) and office equipment
- Strong organizational abilities with attention to detail and time management
- Professional demeanor with ability to maintain composure in fast-paced settings
- Experience with CRM systems and calendar management tools
- High school diploma or equivalent; associate's degree preferred