Job Description
Join our dynamic team in Seattle as an immediate-hire Receptionist! We're seeking a professional, tech-savvy individual to serve as the first point of contact for our clients. This role combines exceptional customer service with precise data entry responsibilities in a fast-paced environment. If you thrive in administrative settings and possess strong organizational skills, apply today to start your career with us immediately!
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and directing inquiries
- Perform accurate data entry for client information, schedules, and correspondence
- Coordinate office calendars, meeting bookings, and travel arrangements
- Process incoming/outgoing mail and manage office supplies inventory
- Assist with document preparation, filing, and digital record maintenance
- Support HR functions onboarding processes and documentation
- Maintain a clean, organized reception area and common spaces
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 1 year receptionist or administrative experience
- Proficient in data entry with 45+ WPM typing speed
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Ability to multitask and prioritize in high-pressure situations
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with strong problem-solving abilities