Job Description
Are you a detail-oriented professional looking for a stable, rewarding career with weekly pay? Apex Administrative Solutions is seeking a dynamic Receptionist & Data Entry Specialist to join our prestigious New York team.
We are a growing firm committed to excellence in administrative support. In this role, you will be the face of our company, managing front-desk operations while ensuring our databases are accurate and up-to-date. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to make a tangible impact every day.
Why Join Us?
- Weekly Paychecks: Get paid on time, every time, for your hard work.
- Competitive Compensation: Earn between $18.00 and $25.00 per hour based on experience.
- Modern Work Environment: Work in a state-of-the-art office in the heart of Manhattan.
- Growth Opportunities: Potential for advancement within our administrative division.
Responsibilities
- Manage high-volume incoming calls with professional phone etiquette and redirect inquiries to the appropriate departments.
- Perform accurate and timely data entry into various CRM and database systems to maintain up-to-date client records.
- Greet visitors warmly, check in guests, and manage the front desk reception area to ensure a welcoming atmosphere.
- Sort, scan, and file incoming mail and documents, ensuring proper organization for easy retrieval.
- Assist in scheduling appointments and managing the company calendar for senior management.
- Prepare internal reports and presentations by compiling data from multiple sources.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience in a receptionist or data entry role, preferably within the US market.
- Exceptional typing speed (minimum 45 WPM) and accuracy (98%+).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong interpersonal and communication skills with the ability to interact with clients and colleagues at all levels.
- Detail-oriented with a strong ability to multi-task and prioritize tasks in a busy office environment.