Job Description
Welcome to Apex Business Solutions, where innovation meets efficiency. We are seeking a detail-oriented and proactive Administrative Assistant to support our executive team and ensure our daily operations run smoothly. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
As a key member of our Tampa office, you will play a pivotal role in maintaining our high standards of excellence. We offer a collaborative culture, competitive benefits, and ample opportunities for professional growth.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Management: Serve as the primary point of contact for incoming inquiries via phone and email, routing messages appropriately.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations with a focus on accuracy.
- Office Operations: Maintain office supplies inventory, manage vendor relationships, and oversee general facility upkeep.
- Event Coordination: Organize company events, meetings, and team-building activities, handling logistics from start to finish.
- Data Entry: Maintain accurate records in the company CRM and database systems, ensuring data integrity.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 3 years of progressive experience in an administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively in a dynamic setting.
- Attributes: Discretion, integrity, and a proactive problem-solving mindset.