Job Description
We are seeking a highly organized and professional Receptionist to join our dynamic team in the heart of Seattle, WA. In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient front-office experience. You will also be responsible for managing our data entry needs with accuracy and speed, supporting our administrative operations.
As a key member of our administrative team, you will thrive in a fast-paced environment where your attention to detail and organizational skills are valued. If you are a proactive individual looking for a full-time opportunity in Seattle, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and direct visitors professionally, answer incoming calls with a friendly demeanor, and manage the switchboard.
- Data Entry: Accurately input and update customer information, invoices, and records into our CRM and database systems.
- Administrative Support: Handle incoming and outgoing mail, prepare meeting rooms, and manage office supplies inventory.
- Scheduling: Assist in scheduling appointments and manage the executive calendar efficiently.
- Document Management: Organize, file, and digitize physical documents for easy retrieval.
- Customer Relations: Provide exceptional customer service and resolve inquiries promptly.
Qualifications
- High School Diploma or GED required.
- Proven experience as a Receptionist or in a similar administrative role.
- Exceptional typing speed and accuracy (minimum 40 WPM).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and manage time effectively in a busy office.