Job Description
We are looking for a dedicated Receptionist & Data Entry Specialist to join our growing team in Seattle, WA. This is a pivotal role where you will serve as the first point of contact for our clients while managing critical data entry functions. If you are detail-oriented, tech-savvy, and thrive in a fast-paced environment, we want to meet you.
At Apex Administrative Solutions, we pride ourselves on accuracy and customer service. In this role, you will bridge the gap between our front desk operations and our data management systems, ensuring seamless communication and organized records.
Responsibilities
- Manage a high-volume of incoming calls and route inquiries to the appropriate team members efficiently.
- Perform accurate and timely data entry for client records, invoices, and inventory logs using MS Excel and CRM software.
- Greet visitors warmly and provide exceptional customer service to maintain a professional office environment.
- Maintain and organize both physical and digital filing systems for easy retrieval.
- Schedule appointments and manage the executive calendar to optimize team productivity.
- Assist with basic bookkeeping tasks, including expense reporting and data verification.
- Collaborate with the administrative team to streamline office workflows and procedures.
Qualifications
- High school diploma or equivalent required; associate degree in Business Administration preferred.
- Proven experience (1+ years) in reception and data entry roles.
- Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.
- Excellent verbal and written communication skills.
- Strong attention to detail and the ability to maintain data integrity.
- Ability to multitask effectively and prioritize tasks in a dynamic setting.
- Must be authorized to work in the United States.