Job Description
Join a dynamic team in the heart of Seattle! We are seeking a reliable and detail-oriented Receptionist & Data Entry Specialist to join our administrative department. This is a fantastic opportunity for a self-starter who excels in a fast-paced environment and possesses exceptional organizational skills.
In this hybrid role, you will serve as the first point of contact for our clients and employees, ensuring smooth daily operations while maintaining high standards of accuracy in our data management systems.
Responsibilities
- Manage the front desk reception area, greeting visitors and answering multi-line phone systems with professionalism.
- Perform high-volume data entry tasks, ensuring 99.9% accuracy in CRM databases and spreadsheets.
- Sort and distribute incoming mail, packages, and faxes efficiently.
- Assist with inventory management and office supply ordering.
- Schedule appointments and coordinate meeting room bookings.
- Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint).
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience in receptionist or administrative support roles.
- Advanced proficiency in Microsoft Excel and data entry software.
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to multitask under pressure.
- Valid driver’s license and reliable transportation.