Job Description
Are you a detail-oriented professional based in San Diego looking for a dynamic role that combines the warmth of front-line hospitality with the precision of administrative data management? Pacific Coast Admin Solutions is seeking a versatile Receptionist & Data Entry Specialist to join our thriving team.
In this pivotal role, you will be the friendly face of our organization, greeting clients and visitors, while also serving as the backbone of our data operations. We value accuracy, efficiency, and a proactive attitude. If you have a knack for numbers and a passion for customer service, we want to hear from you.
Responsibilities
- Front Desk Operations: Welcome guests and clients with a professional demeanor, manage the reception area, and direct inquiries to the appropriate departments.
- High-Velocity Data Entry: Input, update, and maintain accurate records in our database systems with a focus on speed and zero errors.
- Communication Management: Handle incoming calls professionally, screen and route messages, and manage the company email inbox efficiently.
- Administrative Support: Schedule appointments, manage calendars, and assist with travel arrangements for the executive team.
- Document Management: Scan, digitize, and file physical documents to ensure our digital archives are organized and accessible.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role, with specific experience in data entry.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn new software quickly.
- Attention to Detail: Proven track record of maintaining accuracy in data processing and administrative documentation.
- Soft Skills: Exceptional interpersonal communication skills and a professional, approachable demeanor.