Job Description
Are you a detail-oriented professional seeking an immediate opportunity in Seattle? We are looking for a dedicated Receptionist and Data Entry Specialist to join our growing team. In this pivotal role, you will be the first point of contact for our clients and play a crucial role in maintaining our organizational efficiency through accurate data management.
We offer a fast-paced, professional environment with competitive benefits and immediate start options for qualified candidates.
Responsibilities
- Front Desk Management: Greet visitors and clients professionally, answer multi-line phone systems, and direct inquiries to the appropriate department.
- Data Entry: Perform high-volume data entry tasks with a focus on speed and accuracy, ensuring all records are up-to-date in our CRM systems.
- Administrative Support: Manage incoming and outgoing mail, schedule appointments, and coordinate travel arrangements.
- Document Management: Organize, file, and digitize physical documents, maintaining a clutter-free and efficient office environment.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure smooth daily operations.
- Client Relations: Create a welcoming atmosphere for guests while maintaining strict confidentiality.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Proven experience in a receptionist or administrative role, preferably in a corporate setting.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Strong ability to spot errors and ensure data integrity.
- Reliability: Ability to work independently with minimal supervision and adhere to a consistent schedule.