Job Description
Are you a detail-oriented professional looking for an immediate opportunity? Apex Administrative Solutions is currently hiring a Receptionist and Data Entry Specialist to join our dynamic team in the heart of Seattle. This role is perfect for an organized individual who excels in a fast-paced environment and wants to make an immediate impact.
We offer a competitive hourly rate, a supportive work culture, and the chance to work with cutting-edge administrative systems. If you have a strong command of data entry and a friendly demeanor, we want to hear from you!
Responsibilities
- Front Desk Management: Greet visitors warmly, answer multi-line phones professionally, and direct inquiries to the appropriate department.
- Data Entry & Records: Accurately input and update client and employee data into our CRM and filing systems with a focus on speed and precision.
- Administrative Support: Manage incoming and outgoing mail, process invoices, and assist with expense reports.
- Scheduling: Coordinate calendars, schedule appointments, and remind staff of upcoming meetings.
- Office Maintenance: Monitor office supply levels and place orders as needed to ensure smooth daily operations.
- Customer Relations: Handle customer inquiries via email and in-person with a focus on resolving issues quickly and professionally.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing: Demonstrated typing speed of 45+ WPM with high accuracy.
- Communication: Excellent verbal and written communication skills; ability to interact professionally with all levels of staff.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.
- Education: High school diploma or GED required.