Job Description
Join Our Dynamic Team in Seattle!
We are currently seeking a highly organized and professional Receptionist and Data Entry Specialist to join our front-office team. If you are looking for an Immediate Hire opportunity and possess exceptional attention to detail with strong typing skills, we want to hear from you.
In this dual-role position, you will serve as the first point of contact for our clients and partners, ensuring a welcoming environment while managing critical administrative data with precision. We offer a competitive salary, a collaborative culture, and the chance to grow within a stable organization.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage the reception area, and direct inquiries to the appropriate department.
- Phone & Email Support: Answer incoming calls professionally, screen and route messages, and manage high volumes of emails efficiently.
- Data Entry: Enter, update, and verify company data into databases and spreadsheets with a focus on 99% accuracy and speed.
- Record Keeping: Maintain organized digital and physical filing systems for contracts, invoices, and client records.
- Administrative Support: Schedule appointments, prepare meeting materials, and assist with basic inventory management as needed.
- Customer Service: Address client concerns promptly and professionally, ensuring high satisfaction levels.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Proven experience in reception, customer service, or administrative support roles.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Typing: Demonstrated ability to type at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Work Ethic: Self-motivated, reliable, and able to work independently in a fast-paced environment.