Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in Raleigh, North Carolina. This is an immediate hire opportunity for a detail-oriented individual who thrives in a fast-paced office environment.
As a key member of our front office team, you will serve as the first point of contact for clients and visitors while managing critical data entry tasks that keep our operations running smoothly. If you have a knack for numbers and a welcoming demeanor, we want to meet you.
Responsibilities
- Greet and Welcome: Maintain a professional front desk, welcoming visitors with a warm demeanor and directing them to the appropriate personnel.
- Data Entry Excellence: Perform high-volume data entry with 99% accuracy, updating our CRM systems and maintaining digital databases.
- Communication Management: Answer multi-line phone systems professionally, screen calls, and route messages efficiently.
- Administrative Support: Handle incoming and outgoing mail, faxes, and packages; assist with filing and document organization.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms for internal and external stakeholders.
- Office Maintenance: Ensure the reception area is clean, organized, and stocked with necessary supplies.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Experience: Proven experience in a receptionist or administrative support role within a corporate environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and data management software.
- Typing Speed: Demonstrate exceptional typing skills (minimum 40-50 WPM) and accuracy.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced setting.