Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity to join a dynamic team? Apex Office Solutions is seeking a highly skilled Receptionist and Data Entry Specialist to become the face of our New Orleans office.
In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing critical administrative functions. We are looking for someone who thrives in a fast-paced environment and possesses exceptional typing and organizational skills.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive hourly wage with performance bonuses.
- Comprehensive benefits package including health, dental, and vision insurance.
- Professional development opportunities and a supportive work culture.
Don't miss this chance to advance your career in a prestigious location in the heart of the French Quarter.
Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, directing them to the appropriate personnel.
- Perform accurate and high-volume data entry using our CRM software and Excel spreadsheets.
- Answer, screen, and forward incoming phone calls in a timely and professional manner.
- Manage incoming and outgoing mail, including courier services and package deliveries.
- Maintain the reception area, conference rooms, and common areas to ensure a tidy and organized environment.
- Assist with scheduling appointments and managing calendars for senior management.
- Handle general office administrative tasks, including filing, photocopying, and inventory management.
Qualifications
- High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Proven experience with data entry, typing at least 40-50 WPM with 99% accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to interact professionally with diverse individuals.
- Ability to prioritize tasks and manage time effectively in a busy office setting.