Job Description
We are seeking a highly organized and detail-oriented Receptionist & Data Entry Specialist to join our growing team in Kansas City, MO. In this hybrid role, you will serve as the first point of contact for our clients while ensuring our database is accurate and up-to-date. This is an immediate hire opportunity for a proactive professional who excels in a fast-paced environment.
As a key member of our administrative team, you will bridge the gap between front-desk operations and back-office data management. Your ability to maintain high standards of accuracy and professionalism will directly impact our operational efficiency.
Responsibilities
- Manage the front desk reception, greeting visitors, answering multi-line phones, and directing inquiries to the appropriate departments.
- Perform high-volume data entry tasks with a focus on accuracy, updating client databases, and entering new leads into CRM software.
- Sort and distribute incoming mail, packages, and faxes efficiently.
- Schedule appointments and manage the company calendar to ensure smooth operations.
- Generate weekly reports by compiling data from various sources into spreadsheets.
- Assist with general office duties such as filing, inventory management, and expense reports.
- Maintain a professional and welcoming atmosphere for all guests and employees.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as a Receptionist, Administrative Assistant, or in a similar data entry role.
- Excellent typing speed (minimum 40-50 WPM) and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management software.
- Strong communication and interpersonal skills with a professional demeanor.
- Ability to multitask effectively in a busy office setting.
- Reliable transportation is a plus.