Job Description
Are you a detail-oriented professional seeking an Immediate Hire opportunity? Horizon Administrative Services is looking for a versatile Receptionist and Data Entry Specialist to join our growing team in Albuquerque, NM. We are thrilled to announce an expansion of our operations that includes supporting our growing client base in Virginia, creating a unique hybrid role that combines front-line customer service with essential back-office data management.
As the face of our company, you will ensure our visitors and clients receive a warm welcome while maintaining the integrity of our digital databases. This is a high-impact role perfect for someone who thrives in a busy environment and possesses exceptional typing and organizational skills.
Responsibilities
- Manage a multi-line phone system professionally and route calls to the appropriate departments efficiently.
- Perform high-velocity data entry with 100% accuracy, ensuring all records are up-to-date and organized.
- Greet all visitors and clients with a positive attitude, managing the reception area to maintain a professional appearance.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Assist in the preparation of reports and invoices using Microsoft Office Suite.
- Support the Virginia branch team with remote administrative tasks and document management when necessary.
- Sort and distribute incoming mail, packages, and faxes promptly.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Minimum of 1-2 years of experience in a receptionist or administrative assistant role.
- Proven data entry skills with a typing speed of at least 45 WPM.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong interpersonal and communication skills with a focus on customer service.
- Ability to prioritize tasks effectively in a fast-paced, multi-tasking environment.
- Reliable transportation and availability for occasional evening or weekend shifts.