Job Description
Are you a detail-oriented professional with a knack for organization? Apex Administrative Solutions is seeking a dedicated Receptionist and Data Entry Specialist to join our growing team in Houston, TX.
In this dynamic role, you will serve as the welcoming face of our company while managing critical administrative functions. You will bridge the gap between our clients and our internal teams by ensuring accurate data management and seamless front-desk operations. If you are looking for a stable position where your organizational skills are valued, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18.00 - $22.00).
- Comprehensive health benefits package.
- Professional growth and development opportunities.
- Supportive and collaborative work environment.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and friendly manner, answering multi-line phones with a polite and professional demeanor.
- Data Entry: Perform high-volume data entry tasks with a strict focus on accuracy and speed, ensuring all records are up-to-date in our CRM systems.
- Record Keeping: Update and maintain digital filing systems and databases, organizing physical files for easy retrieval.
- Communication: Relay messages accurately and efficiently to appropriate personnel; screen calls and emails to prioritize urgent matters.
- Mail & Distribution: Process incoming and outgoing mail, packages, and faxes; distribute materials to departments.
- Administrative Support: Assist with scheduling appointments, preparing meeting rooms, and handling basic office supplies inventory.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Proven experience (1-3 years) in a receptionist or administrative support role.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and typing speed of 45+ WPM.
- Attention to Detail: Exceptional ability to spot errors in data and documentation.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask in a fast-paced office setting.