Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our growing team in Houston, Texas. In this dual-role position, you will serve as the friendly face of our organization while ensuring our internal databases remain accurate and up-to-date. If you excel at multitasking, possess a keen eye for detail, and thrive in a fast-paced environment, we want to hear from you.
At Apex Administrative Solutions, we believe in empowering our employees with the tools they need to succeed. You will work in a collaborative office culture that values efficiency and accuracy.
Responsibilities
- Manage the front desk reception area with professionalism, greeting visitors, answering multi-line phones, and directing inquiries to the appropriate department.
- Perform high-volume data entry tasks with 99% accuracy, including updating customer records, logging invoices, and entering sales data into our CRM software.
- Sort and distribute incoming mail, manage packages, and maintain the office supply inventory.
- Prepare internal reports and correspondence using Microsoft Office Suite (Word, Excel, Outlook).
- Schedule appointments and manage the executive calendar to ensure optimal time management.
- Assist with filing, scanning documents, and organizing physical and digital files for easy retrieval.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Proven experience as a Receptionist, Administrative Assistant, or Data Entry Clerk (1-2 years preferred).
- Proficient in Microsoft Office Suite, specifically Excel and Outlook.
- Fast typing speed (minimum 45 WPM) with exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to work independently while managing multiple priorities in a dynamic environment.
- Must be available for Full Time, Monday through Friday.