Job Description
Are you a detail-oriented professional looking for a rewarding career in administrative support? We are seeking a highly skilled Receptionist and Data Entry Specialist to join our thriving team in Philadelphia, Pennsylvania.
As a vital part of our front-line operations, you will manage the flow of information, ensuring accuracy in data processing while providing exceptional service to our clients and visitors. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to grow within a stable organization.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and advancement.
- Modern office environment with a supportive team culture.
Responsibilities
- Manage a high volume of incoming calls and greet visitors with a professional and welcoming demeanor.
- Perform accurate and efficient data entry into company databases, ensuring all records are up-to-date and error-free.
- Organize and maintain both physical and digital filing systems for easy retrieval.
- Prepare, proofread, and distribute correspondence, memos, reports, and other documents.
- Assist with scheduling appointments, managing calendars, and coordinating meetings.
- Order and maintain office supplies, and manage basic inventory levels.
- Collaborate with team members to ensure smooth daily operations.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience (1-2 years minimum) in a receptionist or data entry role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.
- Excellent typing speed (35+ WPM) with a strong focus on accuracy and attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a busy office setting.
- Professional appearance and demeanor.