Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in Jacksonville, Florida. In this pivotal role, you will serve as the face of our company, managing our front desk operations while ensuring the accuracy and integrity of our internal databases. If you are detail-oriented, thrive in a fast-paced environment, and possess excellent communication skills, we want to meet you.
As a key member of our administrative staff, you will play a vital role in streamlining our office operations and ensuring a seamless experience for our clients and visitors. We offer a competitive benefits package, a collaborative work culture, and clear pathways for career advancement.
Why You Should Apply:
- Competitive hourly wage ($18 - $22/hr).
- Comprehensive Health, Dental, and Vision insurance.
- Paid time off and holiday eligibility.
- Modern office environment in the heart of Jacksonville.
Responsibilities
- Front Desk Operations: Greet and welcome guests and clients warmly, direct them to appropriate personnel, and manage the reception area to maintain a professional and organized appearance.
- Data Entry Management: Accurately input, update, and maintain sensitive company records and databases. Perform regular audits to ensure data integrity and compliance.
- Communication Hub: Answer, screen, and route incoming calls with a professional demeanor; take and relay accurate messages to staff members.
- Scheduling & Coordination: Manage the company calendar, schedule appointments, and coordinate meeting rooms and equipment.
- Document Control: File physical and electronic documents, prepare correspondence, and assist with the preparation of reports and presentations.
- Inventory & Supplies: Monitor office supply levels, place orders as needed, and assist with general office errands.
Qualifications
- Education: High school diploma or GED required; Associate's degree or administrative certification preferred.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role, with proven data entry skills.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software is highly desirable.
- Typing Skills: Proven ability to type at a minimum of 45 WPM with high accuracy.
- Interpersonal Skills: Exceptional verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail, the ability to multitask, and a proactive approach to problem-solving.