Job Description
Are you a detail-oriented professional looking for a stable, full-time opportunity in Phoenix? Apex Administrative Solutions is seeking a highly organized Receptionist & Data Entry Specialist to join our dynamic team. In this pivotal role, you will be the face of our company while managing critical data management tasks that keep our operations running smoothly.
We offer a collaborative work environment, competitive benefits, and the chance to grow within a reputable organization. If you possess exceptional typing speed, accuracy, and a customer-first attitude, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage the reception area, and direct inquiries to the appropriate department.
- Data Entry Operations: Perform high-volume data entry tasks with a focus on speed and 100% accuracy. Input customer information, update databases, and maintain electronic records.
- Communication: Answer a high volume of incoming calls professionally, screen calls, and take detailed messages or route calls to staff members.
- Administrative Support: Assist in preparing correspondence, invoices, and reports. Schedule appointments and manage calendars for senior management.
- File Management: Organize both digital and physical filing systems to ensure documents are easily retrievable and compliant with company policies.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure the reception area is always fully equipped.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role with proven data entry skills.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn new software quickly.
- Typing Speed: Minimum of 45 WPM with high accuracy.
- Interpersonal Skills: Excellent verbal and written communication skills; professional demeanor with a friendly attitude.
- Time Management: Ability to multitask effectively in a fast-paced environment while prioritizing tasks.