Job Description
Welcome to Apex Administrative Solutions, where we are dedicated to connecting talent with opportunity. We are currently seeking a highly organized and proactive Receptionist & Data Entry Specialist to join our growing team in San Jose. In this role, you will be the first point of contact for our clients and play a crucial role in maintaining our database integrity. We pride ourselves on a dynamic work environment and offer Daily Pay options to ensure our team has access to their earnings when they need them most.
Why Join Us?
- Competitive hourly rate ($18 - $22/hr).
- Daily Pay available for financial flexibility.
- Supportive and modern office culture.
- Opportunities for career growth within the company.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phones, and directing inquiries promptly.
- Perform accurate and high-speed data entry tasks, ensuring all client information is up-to-date in our CRM systems.
- Organize and maintain physical and digital filing systems for efficient record retrieval.
- Assist with light administrative duties such as scheduling appointments, sending emails, and preparing meeting packets.
- Process incoming and outgoing mail, packages, and deliveries with a high degree of accuracy.
- Cross-train on other office support functions as needed to support team productivity.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Proven experience in a receptionist or administrative support role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced typing skills (40+ WPM).
- Strong attention to detail with the ability to spot errors in data entry.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.