Job Description
We are seeking a dedicated and organized Receptionist and Data Entry Specialist to join our growing team in the heart of Chicago. This is an excellent opportunity for individuals looking to start their career in administrative support with no prior experience required.
In this role, you will serve as the first point of contact for our clients and visitors while ensuring our data management systems are accurate and up-to-date. If you have a strong attention to detail and a professional demeanor, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, answer phone inquiries, and route calls to the appropriate departments.
- Data Entry: Accurately input and update customer information, invoices, and documents into our database systems with a focus on speed and precision.
- Mail & Filing: Sort and distribute incoming mail, manage outgoing shipments, and maintain an organized filing system for physical and digital records.
- Appointment Scheduling: Manage the company calendar, schedule meetings, and coordinate logistics for internal and external events.
- Office Administration: Assist with inventory management, order office supplies, and maintain a clean and welcoming reception area.
- Customer Support: Address basic client inquiries via email or in-person with patience and professionalism.
Qualifications
- Education: High school diploma or GED required.
- Experience: No prior experience required; we provide comprehensive on-the-job training for the right candidate.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is highly preferred.
- Typing Speed: Minimum of 35-40 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Interpersonal: A friendly, approachable personality with strong interpersonal skills.
- Reliability: Ability to work full-time hours with a consistent attendance record.