Job Description
Join our dynamic team at Miami Corporate Services as a Receptionist & Data Entry Specialist! We're seeking a polished professional to serve as the first point of contact for our clients while ensuring seamless data management operations. This hybrid role combines exceptional customer service with precise administrative support in our vibrant downtown Miami headquarters. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment where your skills truly shine.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet visitors, provide exceptional customer service, and coordinate meeting schedules
- Perform accurate data entry into CRM and database systems with daily reconciliation
- Process incoming/outgoing mail, packages, and manage office supply inventory
- Coordinate travel arrangements and prepare expense reports for executive team
- Maintain digital filing systems with strict attention to confidentiality protocols
- Assist with onboarding paperwork and employee records management
Qualifications
- Minimum 2 years receptionist experience in corporate or professional services
- Proven proficiency in data entry (50+ WPM) with 98% accuracy
- Expert knowledge of Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional communication skills and polished professional demeanor
- Ability to multitask in fast-paced environment with competing priorities
- Associate's degree or equivalent administrative certification preferred
- Experience with CRM systems (Salesforce) and digital scheduling tools