Job Description
Join DataFlow Solutions Inc., a leading tech innovator, as our Office Assistant in San Jose! We're seeking a detail-oriented professional to keep our operations running smoothly. This hybrid role combines administrative excellence with critical data entry support in a fast-paced environment. Enjoy competitive benefits, growth opportunities, and a collaborative culture at the heart of Silicon Valley. Perfect for career starters seeking hands-on experience in data management and office coordination.
Responsibilities
- Accurately enter, update, and maintain critical databases and spreadsheets
- Manage digital filing systems and ensure data integrity across platforms
- Process invoices, expense reports, and payroll documentation
- Coordinate office logistics including scheduling, supply management, and vendor communications
- Support team members with document preparation, mail handling, and reception duties
- Generate daily/weekly performance reports using Excel and internal software
- Assist in onboarding new hires with administrative setup
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes/hour
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate's degree in Business Administration or related field preferred
- Exceptional attention to detail with zero-error data management record
- Experience with ERP systems (SAP, Oracle) or CRM platforms
- Strong written and verbal communication skills
- Ability to prioritize tasks in deadline-driven environments