Job Description
Are you a detail-oriented professional with a knack for organization? Apex Business Solutions is looking for a dedicated Receptionist & Data Entry Clerk to join our growing team in the heart of San Jose, CA. In this pivotal role, you will be the first point of contact for our clients and partners while maintaining the accuracy and integrity of our digital records.
We offer a hybrid work environment, competitive compensation, and a culture that values precision and teamwork. If you excel in a fast-paced office setting and have strong typing skills, we want to hear from you.
Why Join Us?
- Competitive Pay: $22 - $28 per hour based on experience.
- Hybrid Schedule: Enjoy the flexibility of working from home and the office.
- Growth Opportunities: Clear pathways for career advancement within the company.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage the reception area, and answer multi-line phones with a professional demeanor.
- Data Entry: Accurately input, update, and maintain customer and company data in our CRM and spreadsheets with a focus on error-free processing.
- Administrative Support: Handle incoming and outgoing mail, manage calendars, schedule meetings, and coordinate travel arrangements.
- File Management: Organize physical and digital filing systems to ensure easy retrieval of documents.
- Inventory Control: Monitor office supply levels and place orders as needed.
- Customer Communication: Respond to inquiries via email and chat promptly and professionally.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative assistant role, with a proven track record in data entry.
- Education: High school diploma or GED required; associate degree or certification in business administration is a plus.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software.
- Typing: Fast and accurate typing speed (minimum 45 WPM).
- Communication: Excellent verbal and written communication skills in English.
- Location: Must be willing to work in our San Jose, CA office a few days a week.