Job Description
Join our award-winning team as the face of our Philadelphia office! We're seeking a polished Receptionist to deliver exceptional first impressions while supporting our dynamic operations. This immediate full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where professionalism meets opportunity.
As the first point of contact, you'll embody our brand's excellence through seamless communication, efficient coordination, and proactive problem-solving. Perfect for career-driven individuals who thrive in fast-paced settings.
Responsibilities
- Manage multi-line phone system with exceptional call routing and message accuracy
- Greet visitors warmly, providing outstanding customer service and building rapport
- Coordinate complex calendars, meetings, and executive travel arrangements
- Process incoming/outgoing mail, packages, and office supplies inventory
- Perform advanced administrative tasks including data entry, report preparation, and document management
- Support HR functions onboarding, scheduling interviews, and maintaining personnel files
- Collaborate with department heads to ensure seamless office operations
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask in high-pressure environments
- Discretion with confidential information and sensitive matters
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (Calendly, Acuity) and CRM systems