Job Description
Join our dynamic team as a Receptionist at Pacific Northwest Administrative Services! We're seeking a polished professional to serve as the first point of contact for our Seattle headquarters. This full-time role combines exceptional customer service with crucial data management responsibilities. You'll create memorable client experiences while maintaining accurate digital records and supporting office operations. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with a leading administrative services provider.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and directing inquiries
- Perform accurate data entry of client information, meeting schedules, and correspondence
- Coordinate office calendars, meeting room bookings, and vendor communications
- Maintain digital filing systems and ensure document security protocols
- Assist with office supply inventory management and equipment maintenance
- Support administrative tasks including mail processing, scanning, and document preparation
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proven data entry skills with 10,000+ keystrokes per minute and 98% accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and CRM systems
- Exceptional verbal/written communication and interpersonal abilities
- Strong organizational skills with attention to detail and problem-solving aptitude
- Professional demeanor with ability to remain calm under pressure
- High school diploma or equivalent; associate's degree preferred