Job Description
Join our dynamic team as a Receptionist at Innovate Solutions Inc. in San Jose! We're seeking a polished professional to create exceptional first impressions while managing a flexible schedule. Enjoy modern amenities, collaborative culture, and growth opportunities in California's tech hub. If you thrive in fast-paced environments and excel at multitasking, this role is your perfect career launchpad.
Responsibilities
- Manage front desk operations including call routing, mail handling, and visitor greeting
- Coordinate flexible scheduling for meetings and appointments across departments
- Maintain digital and physical filing systems with precision and confidentiality
- Support office administration tasks including supply ordering and equipment maintenance
- Act as primary liaison for building management and vendor coordination
- Assist with onboarding preparation and new employee orientation
Qualifications
- Minimum 2 years receptionist or administrative experience
- Expertise in scheduling tools (e.g., Calendly, Outlook)
- Exceptional communication and conflict resolution skills
- Proficiency in MS Office Suite and CRM systems
- Ability to adapt to shifting priorities with grace
- Valid California driver's license preferred
- Bilingual (English/Spanish) certification a plus