Job Description
Join our prestigious downtown firm as the face of our organization! We're seeking a polished Receptionist to manage our front desk operations with excellence. This role is ideal for a proactive professional who thrives in fast-paced environments and values creating exceptional first impressions. Enjoy competitive compensation, comprehensive benefits, and a collaborative team culture in Chicago's vibrant Loop district.
Responsibilities
- Manage professional reception area including greeting visitors, directing calls, and distributing mail
- Coordinate executive calendar management, scheduling appointments, and arranging travel
- Oversee office supply inventory and coordinate facility maintenance requests
- Assist with new employee onboarding and orientation processes
- Maintain accurate visitor logs and security access protocols
- Support administrative projects including document preparation and data entry
- Collaborate with HR and department heads for event planning and meeting coordination
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask and prioritize competing demands
- Discretion in handling confidential information
- Associate's degree or relevant certification preferred
- Experience with scheduling software (Calendly, Acuity) preferred
- Ability to lift 15 lbs for occasional supply stocking