Job Description
Join our dynamic team as a Professional Receptionist at Executive Solutions Group in the heart of San Jose! We're seeking a polished and adaptable professional to serve as the first point of contact for our clients and visitors. This full-time position offers a flexible schedule to support work-life balance while maintaining high standards of administrative excellence. If you thrive in a fast-paced environment and possess exceptional communication skills, we encourage you to apply.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Schedule and coordinate meetings, appointments, and conference room reservations
- Handle incoming/outgoing mail, packages, and deliveries with precision
- Maintain professional appearance and security protocols for office premises
- Assist with administrative tasks including data entry, document preparation, and filing
- Support office inventory management and vendor coordination
- Collaborate with team members to ensure seamless office operations
Qualifications
- Minimum 2 years of professional receptionist or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal and written communication skills
- Strong organizational abilities with attention to detail
- Professional demeanor and polished presentation
- Ability to multitask effectively in a dynamic environment
- High school diploma or equivalent; associate's degree preferred
- Flexibility to accommodate schedule adjustments as needed