Job Description
Join our dynamic team as the first point of contact for our prestigious downtown San Francisco firm. We seek a polished, tech-savvy Receptionist to deliver exceptional client experiences while managing a bustling office environment. This full-time role offers growth opportunities in administrative leadership within a collaborative, fast-paced setting.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and screen visitors with exceptional customer service protocols
- Coordinate complex meeting schedules across executive departments
- Maintain office supplies inventory and procurement systems
- Oversee document processing, filing, and record management
- Support HR functions including onboarding paperwork and benefits administration
- Collaborate with vendors for facility maintenance and service coordination
Qualifications
- 3+ years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in high-pressure environments
- Associate's degree or equivalent professional certification
- Knowledge of office equipment (copiers, AV systems)
- Experience with CRM systems preferred (Salesforce a plus)
- Proven ability to maintain confidentiality and discretion