Job Description
Are you a friendly, organized professional looking for a meaningful opportunity in the heart of Phoenix? Apex Administrative Solutions is seeking a dedicated Part-Time Receptionist to join our growing team. We pride ourselves on delivering exceptional administrative support and creating a welcoming environment for both clients and employees.
As a key member of our front-office team, you will be the first point of contact for our clients, ensuring their interactions with our company are positive and efficient. We offer a modern work environment, flexible scheduling, and the chance to work with a diverse group of professionals in a dynamic industry.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and warm demeanor, ensuring a smooth check-in process.
- Phone Support: Answer incoming calls with a polite voice, route them to the appropriate department, and take accurate messages.
- Administrative Tasks: Handle incoming and outgoing mail, manage the fax machine, and perform general office errands.
- Calendar Management: Assist with scheduling appointments, meetings, and conference room bookings.
- Data Entry: Maintain accurate records and databases by inputting information into our office management software.
- Supply Management: Monitor office supplies and place orders when inventory is low.
Qualifications
- Experience: Previous experience in a receptionist or administrative support role is preferred.
- Education: High school diploma or equivalent required.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
- Communication: Excellent verbal and written communication skills in English.
- Interpersonal: Strong customer service skills with a positive, professional attitude.
- Reliability: Ability to work part-time hours with a consistent and punctual attendance record.