Job Description
Are you a friendly, organized professional looking for a part-time role with a flexible schedule? Apex Professional Services is seeking a dedicated and welcoming Receptionist to join our dynamic team in El Paso. As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive first impression and ensuring our operations run smoothly.
We value a work-life balance and offer a supportive environment where you can grow your administrative skills. If you are detail-oriented and enjoy a fast-paced setting, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a warm demeanor, answer and route incoming phone calls, and manage incoming and outgoing mail.
- Scheduling & Coordination: Assist with scheduling appointments, managing calendars, and coordinating meetings for internal teams.
- Administrative Support: Handle data entry, maintain accurate records, and prepare basic reports or presentations.
- Customer Service: Address inquiries from clients and employees professionally and resolve issues promptly to ensure high satisfaction.
- Office Maintenance: Monitor office supplies inventory, restock break areas, and ensure the reception area is tidy and presentable.
- Vendor Liaison: Communicate with delivery services and vendors as needed.
Qualifications
- Experience: Previous experience as a receptionist, front desk assistant, or in a similar administrative role is preferred.
- Education: High school diploma or equivalent required; Associate's degree in Business or related field is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, copiers).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Flexibility: Ability to work a flexible schedule, including some evenings or weekends if required.
- Professionalism: Strong interpersonal skills and the ability to maintain confidentiality.