Job Description
Are you a highly organized professional seeking a flexible part-time opportunity in the heart of Raleigh? Apex Administrative Services is looking for a reliable and professional Receptionist and Data Entry Specialist to join our growing team.
In this pivotal role, you will be the first point of contact for our clients and partners, ensuring a welcoming environment while managing critical backend administrative tasks. We are searching for an individual who excels at multitasking, possesses a keen eye for detail, and is passionate about maintaining office efficiency.
Why Join Us?
- Flexible Part-Time Schedule (20-25 hours per week)
- Competitive Pay ($18 - $22/hr)
- Opportunity for professional growth within a dynamic company
- Supportive and collaborative team culture
If you are ready to apply your data entry skills in a professional setting, we encourage you to apply today.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and courteous manner; manage the reception area to ensure it is tidy and organized at all times.
- Data Entry Excellence: Accurately input and update client information into our CRM and internal databases; maintain spreadsheets with high precision.
- Communication: Handle incoming calls professionally, screen and route inquiries, and take accurate messages.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meetings, including setting up conference rooms.
- Mail & Logistics: Sort and distribute incoming mail and packages; assist with inter-office communications.
- Administrative Support: Assist with basic bookkeeping tasks, prepare invoices, and handle general office errands as needed.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role, with proven data entry skills.
- Education: High school diploma or GED required; additional certification in Office Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with data entry software or CRM systems.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Attributes: Self-motivated, detail-oriented, and able to prioritize tasks in a fast-paced environment.