Job Description
Are you a detail-oriented professional looking for a flexible role in the heart of Minneapolis?
Horizon Administrative Services is currently seeking a Part-Time Receptionist and Data Entry Specialist to join our growing team. This is an excellent opportunity for someone who thrives in a fast-paced environment and possesses exceptional organizational skills. You will be the face of our company while ensuring our internal data remains accurate and up-to-date.
Our ideal candidate is reliable, friendly, and proficient in using computer systems to manage information efficiently.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, answer multi-line phones, and direct inquiries appropriately.
- Data Entry: Accurately input, update, and maintain data in our CRM and spreadsheets with a focus on speed and precision.
- Administrative Support: Sort and distribute mail, handle incoming and outgoing faxes, and manage the appointment calendar.
- Record Keeping: Maintain organized filing systems (both digital and physical) to ensure easy retrieval of information.
- Customer Service: Assist visitors with questions and provide general information about our services.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to keep the workspace operational.
Qualifications
- Education: High school diploma or GED required; Associate degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing: Must demonstrate a typing speed of 45+ WPM.
- Communication: Excellent written and verbal communication skills.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.