Job Description
We are currently seeking a highly organized and professional Part-Time Receptionist to join the Apex Administrative Solutions team in Los Angeles. In this role, you will serve as the face of our company, managing the front desk while ensuring accurate and efficient data entry for our daily operations. If you are looking for a flexible schedule with a dynamic company culture, we encourage you to apply.
Key Responsibilities:
- Front Desk Operations: Greet clients and visitors warmly, manage the reception area, and direct inquiries to the appropriate department.
- Data Entry: Process incoming orders, update client databases, and maintain accurate digital records with a high degree of precision.
- Communication: Answer a multi-line phone system professionally, screen calls, and take detailed messages.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms.
- Administrative Support: Assist with mail distribution, filing, and inventory management of office supplies.
- Customer Service: Resolve basic client inquiries via email and phone with a focus on satisfaction.
Qualifications:
- Education: High school diploma or GED is required; an Associate’s degree in Business Administration is preferred.
- Experience: Previous experience in a receptionist or administrative role, specifically with data entry, is highly desirable.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing: Demonstrated typing speed of 45+ WPM with minimal errors.
- Attention to Detail: Ability to maintain confidentiality and handle sensitive information with discretion.
- Soft Skills: Excellent interpersonal skills, a positive attitude, and the ability to work independently in a fast-paced environment.
Responsibilities
- Front Desk Operations: Greet clients and visitors warmly, manage the reception area, and direct inquiries to the appropriate department.
- Data Entry: Process incoming orders, update client databases, and maintain accurate digital records with a high degree of precision.
- Communication: Answer a multi-line phone system professionally, screen calls, and take detailed messages.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms.
- Administrative Support: Assist with mail distribution, filing, and inventory management of office supplies.
- Customer Service: Resolve basic client inquiries via email and phone with a focus on satisfaction.
Qualifications
- Education: High school diploma or GED is required; an Associate’s degree in Business Administration is preferred.
- Experience: Previous experience in a receptionist or administrative role, specifically with data entry, is highly desirable.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing: Demonstrated typing speed of 45+ WPM with minimal errors.
- Attention to Detail: Ability to maintain confidentiality and handle sensitive information with discretion.
- Soft Skills: Excellent interpersonal skills, a positive attitude, and the ability to work independently in a fast-paced environment.